Site Help

Understanding & Using Your CMS (Content Management System)

A CMS users guide for City of Kilgore employees

 

Logging Into The CMS

You can log into the CMS from any computer with internet action by going to http://www.cityofkilgore.com/user  Enter your username and password on the login screen. Finally, click “Log In” to enter the CMS control panel.

Review of CMS Control Panel

  • Once logged in, you’ll see your name and a View, Edit and Contact tab.
  • We suggest you change your password to something you’ll remember by clicking Edit, changing the password and saving the change.
  • All employees that have access to the CMS are called users and their available options will vary depending upon what they need to do in the system.
  • You will also notice a black bar across the top of the website, which has several options in it including Content management, Site building, Site configuration, User management and Help.   
  • This is the control panel for the CMS and will provide you with all the tools you’ll need to maintain the website. Each section will have a drop down menu with related features and tools.
  •  Content management provides options for managing site content and will be where you go to create new content.
  •  Site building provides options for building blocks and menus on the site.
  •  User management provides the ability to view all CMS users and add and remove them as well.

Editing Existing Content

You can navigate through the website using the main navigation or the Content option in the CMS control panel. At the top of every page, you will see the page title and a “View” and “Edit” tab. The “View” tab allows you to see the page from the viewer’s perspective and the “Edit” tab allows you to quickly update the pages content. You can edit it, make changes, submit and it’s saved.

Creating New Content

Building new pages on the site can be done by going to Content management in the top menu bar and scrolling down to Create content, then picking one of the options.

Creating/Editing a Page

Building a new page on the site can be done by doing the following:

  1. Content management > Create content > Page
  2. Complete all the fields
  3. Click Save at the bottom to save the page

Title: name given to the story.
Departments: a drop down menu you can use to attribute a page to a certain department. If it’s for a general city page, do not pick one.
Menu Settings: this is where the page will sit within the website’s navigation.
Title: the name shown in the navigation.

Description: text shown on mouse-over.
Parent Item: consider the new page a child, the parent is who it belongs to. So for all all sub-menus pages, you will need to make the Parent the main page they site under.

Weight: this controls where it will sit in conjunction with other pages. A -10 is lighter and higher then a 0 or 10, which is the heaviest and sits at the bottom of a navigation. If you don’t select a location in the menu section, the page will not show up anywhere on the site since it has not been told where to be placed at.
Body: this is where you will enter the body content using the Editor tool (shown below), which has many of the same features as Word and also has roll-over descriptions for each tool if you need help. The editor allows you to control the alignment, font, color, style of text, links, placing images & more! This is where you’d put in the page content.
 
Input Format: the type of code used on the page. Set it to Full HTML if the page does not look right once you submit it.
Provide a Block: ignore this.
Revision Information: ignore this.
URL Path Settings: this feature allows you to give a page a shortcut in the URL and is used for linking purposes. Instead of having to link to “http://cityofk.beta.cypressinteractive.com/contact” you would just put the link as “/contact”. This is optional, but helps with organization and linking.
Authoring Information: this admin tool automatically tracks who worked on the content of each page. This allows you to track progress and know who made the last change.
Publishing Options: leave as published as long as you want the ad live. You can also create a new page in advance and leave “Published” unchecked, so it’s not visible on the front end, but ready in the admin. Promoted to front page will place this content in the RSS feed. Ignore sticky at top of the list.
 
The Save button will save the page, preview will show you how it will look and delete will remove the page. Keep in mind, if you ever make a mistake, you can click the back button in the browser or click on another page in the navigation and it will not save the page. Also, until you click Save, it will not be saved in the CMS.

Creating/Editing  City Council Agendas/Minutes

Building a new city council agenda or minute on the site can be done by doing the following:
1.    Content management > Create content > City Council Agenda or City Council Minute
2.    Complete all the fields
3.    Click Save at the bottom to save it

Title: name given to the content.
Menu Settings: Since this is considered “dynamic content”, the CMS knows where it goes already, so you do not need to do this.
Date: this is the date you want shown on the content. Click the date in the box to see the expanded calendar feature.
File: this is where you can upload the PDF or Word document for the content.
Body: in order for this content to be searchable from the “search this site” feature, it has to be in text format, so we recommend you open up the file, copy and paste it into the editor. Be sure to use the “Paste as Plain Text” option, which will strip the content of any previous formatting and paste in plain, clean text. This is where you’d put in text from the agenda or minutes.
 
You can ignore the rest of the options and just click Save at the bottom.

Creating/Editing a Event

Building a new event on the site can be done by doing the following:
1.    Content management > Create content > Event
2.    Complete all the fields
3.    Click Save at the bottom to save it

Title: name given to the content.
Menu Settings: Since this is considered “dynamic content”, the CMS knows where it goes already, so you do not need to do this.
Date: this is the date you want shown on the content. Click the date in the box to see the expanded calendar feature.
Time: enter in the time of the event.
Departments: a drop down menu you can use to attribute a page to a certain department. If it’s for a general city page, do not pick one.
Body: in order for this content to be searchable from the “search this site” feature, it has to be in text format, so we recommend you open up the file, copy and paste it into the editor. Be sure to use the “Paste as Plain Text” option, which will strip the content of any previous formatting and paste in plain, clean text. This is where you’d put in details about the event.
You can ignore the rest of the options and just click Save at the bottom.

Creating/Editing a Job

Building a new job listing on the site can be done by doing the following:
1.    Content management > Create content > Job
2.    Complete all the fields
3.    Click Save at the bottom to save it

Title: name given to the content.
Menu Settings: Since this is considered “dynamic content”, the CMS knows where it goes already, so you do not need to do this.
Date: this is the date you want shown on the content. Click the date in the box to see the expanded calendar feature.
Departments: a drop down menu you can use to attribute a page to a certain department. If it’s for a general city page, do not pick one.
Body: in order for this content to be searchable from the “search this site” feature, it has to be in text format, so we recommend you open up the file, copy and paste it into the editor. Be sure to use the “Paste as Plain Text” option, which will strip the content of any previous formatting and paste in plain, clean text. This is where you’d put in the job description.
You can ignore the rest of the options and just click Save at the bottom.

Creating/Editing a News item

Building a new piece of news on the site can be done by doing the following:
1.    Content management > Create content > News
2.    Complete all the fields
3.    Click Save at the bottom to save it

Title: name given to the content.
Menu Settings: Since this is considered “dynamic content”, the CMS knows where it goes already, so you do not need to do this.
Date: this is the date you want shown on the content. Click the date in the box to see the expanded calendar feature.
Departments: a drop down menu you can use to attribute a page to a certain department. If it’s for a general city page, do not pick one.
Body: in order for this content to be searchable from the “search this site” feature, it has to be in text format, so we recommend you open up the file, copy and paste it into the editor. Be sure to use the “Paste as Plain Text” option, which will strip the content of any previous formatting and paste in plain, clean text. This is where you’d put in the news artcicle.
 
Teaser: this is the preview that shows up on the home page and news archive page that briefly explains what the full article is about. We suggest you either copy-and-paste in a sentence from the body or create a new sentence that summarizes the article.
You can ignore the rest of the options and just click Save at the bottom.

Creating/Editing a Notice

Building a new notice on the site can be done by doing the following:
1.    Content management > Create content > Notice
2.    Complete all the fields
3.    Click Save at the bottom to save it

Title: name given to the content.
Menu Settings: Since this is considered “dynamic content”, the CMS knows where it goes already, so you do not need to do this.
Departments: a drop down menu you can use to attribute a page to a certain department. If it’s for a general city page, do not pick one.
Date: this is the date you want shown on the content. Click the date in the box to see the expanded calendar feature.
Time: enter in the time of the event.

Creating/Editing a Webform

Building a new webform (interactive online form) on the site can be done by doing the following:
1.    Content management > Create content > Webform
2.    Complete all the fields
3.    Click Save at the bottom to save it

This is a complicated process to complete and if you need one built you can contact jon@cypressinteractive.com to help walk you through the process. To access existing webforms, click Content management > Webform, then edit it as needed.

Creating/Editing Blocks

Blocks are boxes of content that may be rendered into certain regions of your web pages, for example, into sidebars. Only enabled blocks are shown. You can position blocks by specifying which area of the page they should appear in (e.g., a sidebar). Highlighted labels on this page show the regions into which blocks can be rendered. You can specify where within a region a block will appear by adjusting its weight. You can configure the behavior of each block (for example, specifying on which pages and for what users it will appear) by clicking the "configure" link for each block. Creating a new block involves two steps: building the block & specifying where it will be displayed. To access existing blocks or create new ones, go here: Site building > Blocks. List will show all existing blocks on the site. Click configure to edit each. To add a new block, click Add block in the top tab.

Using the File Manager

The File Manager is where you upload, organize and store all photos, images, downloadable files, such a PDF and Word document on the site. It’s a good habit to upload the files into the correct folder now to help maintain better organization. When editing a page, clicking the Insert/Edit Image icon to add an image in the editor to insert an image. To make a link, you need to select the text and click the Insert/Edit Link icon in the editor.

If you want to make a new sub-holder, you need to do the following:
1.    Right-click on the main Image folder
2.    Select New subfolder and name it
3.    Click OK to save the new folder

If you want to make a link in text to go to another page on the site, you need to do the following:
1.    Select the text you want to make into a link and click the Insert/Edit Icon
2.    In the Link panel, you need to enter in the URL you want go to. Keep in mind, if the page has an alias, like the About Us page (/about-us) then you can just enter that in there. If not, you need to enter the entire URL.
3.    Click OK in the Link panel
4.    Click Submit to save the node

To make a link pop-up in a new window, you need to do the following:
1.    Right-click on the link in the body and select “Edit Link”
2.    Click the Target tab at the top
3.    Under the Target drop down menu, select New Window (_blank)
4.    Click OK and then click Submit to save the node

If you want to make a link in text to download a file, such as a PDF, you need to do the following:
1.    Select the text you want to make into a link and click the Insert/Edit Icon
2.    In the Link panel, select <other> under Protocol and click Browse Server
3.    Select the folder where the file is. If you need to upload it, select folder (File), click “Upload” at the top next to the green + icon, find the file on your computer then click “Upload Selected File”
4.    Double-click the file in the File Manager folder you want to link to
5.    Click OK in the Link panel
6.    You will see the link is complete with the underlined blue text
7.    Click Submit to save the node

If you want to wrap text around an image in the body, you'd need to do the following:

  1. Go to the page and click Edit
  2. In the body, you'd need to select the image and either right click to get image properties OR press the insert/edit image icon.
  3. In the Image Properties pop-up window, you'll need to press the Advanced tab and then under the Stylesheet Classes field, you'd enter "left" if you wanted the image to be left aligned and enter "picture-frame" if you want the gray frame around it.

Updating the Rotating Banner

  1. In the top black nav bar, go here Site building > Blocks. Then scroll down under Focus > Front Page Banner and click "configure"
  2. In the body, you can delete or insert new slide image. All images must be 960x300 @ 72dpi in RGB color mode. You can download this Photoshop file template if needed.
  3. If you want to make the images link out to a page, select it and click the "insert/edit link" icon, enter the URL and click OK.
  4. Once done, click "Save block" at the bottom of the page.
  5. If you do not see these changes right away, you might need to refresh your browser or clear your cache.
     

Menus

If you’re ever creating a link in the navigation that is just a link and does not go to an actual page on the site, you’d need to use the Menus panel here:  Site building > Menus
Primary links is all the items shown in the main navigation for the site.
Path: this is the URL for the page it’ll go to, whether on the site or on another site.
Menu Link Title: this is the words shown in the navigation that will be the link.
Enabled: this should be checked if you want it to be active.
Expanded: this should be checked if you want menu to have sub-pages under it

Google Analytics

The new City of Kilgore website has Google Analytics installed on it, which tracks all traffic to the website and stores this helpful data in a secure location. Certain city employees will be receiving a monthly email which contains a report of all traffic on the site during the previous month. This information is helpful for improving site content that is not being visited much.

Support

As an “editor” for the website, you can access a special “Site Help” block on the left that links to a page containing all the information in this packet and much more to help explain the CMS to you and how to use it effectively. Any time you make an update in the CMS, it should show up on the site right away. If not, press your Refresh button or empty your Cache. For any question you have or if you’re trying to do something and not sure how to go about it, feel free to call 903.983.3883.